About

Project Co-ordination and Monitoring System of Hon. Chief Minister is a web based Information Dash Board, which helps to monitor and evaluate the implementation progress of selected major infrastructure based projects and schemes implemented and co-ordinated by various Departments and agencies in the state. This system captures relevant details about a project or a scheme, its various components, key indicators, with its physical/financial progress and overall implementation status on a real-time basis and generates dynamic, customized reports for various stake holders for effective decision making. It will act as an online reporting tool for the Departments/implementing agencies to update their progress on time to time to the Project Co-Ordination and Monitoring Group of Hon. Chief Minister`s Office.

The system will also act as an internal virtual communication and coordination tool for the implementing officers to report any issues being faced in the field level and further virtual discussions and actions are being addressed tracked through the system. Thus, providing real time information, the system act as a facilitating tool for the Chief Ministers Office, Secretaries of various Administrative Departments, Implementing Departments and other stake holders to monitor its progress on time-to-time and provide a single point project information management dashboard. Currently the system captures the selected infrastructure based Plan schemes/Impactful Projects/Infrastructure Projects/NKKP Projects/KIIFB projects/GOI Projects etc

Objectives

The system is designed and developed to address a wide range of Objectives

• Highlighting the major achievements on selected infrastructure projects/schemes, impactful schemes of various Departments, Key Programmes & Projects across all Departments
• Reporting, measuring and tracking our performance across Key Performance Indicators
• Analyzing and improving our performance & effectiveness
• Improving our governance
• Becoming result oriented
• Enablement of effective Governance

The Dashboard will show case selected schemes/projects implemented by various Departments under Government of Kerala . These are:

1. Selected Plan Schemes (Infrastructure Projects)
2. Three Impactful Projects from each Department
3. Major and Priority Infrastructure Projects.
4. Projects funded through KIFFB
5. Projects covered under Nava Kerala Karma Padhathi (NKKP)
6. Selected GOI Projects

Features

• Overview of the Scheme / Project
• Participating Agencies/stake holders of each project/scheme
• Performance Indicators (PIs) of the Programme / Project
• Progress and achievements against the Targets set for Performance Indicators for the current and previous years
• Physical progress against target set for Key Performance Indicators
• Adherence to timelines set for the Programme / Project

Performance of Schemes/Project is calculated across various parameters and progress is also shown via Meter Graphs. Following describes these parameters, how performance across each of these parameter is calculated and how should Meter Graphs be interpreted

1. Physical Progress: Every Programme and Project has Performance Indicators for which the Department sets Targets for the year. For e.g. No of Beneficiaries, Kms of Roads constructed, No of works completed etc. The performance of the scheme / Project on all PIs is assessed by the achievements made against the Targets set. For instance, if the Target was to complete 100 works and 40 have been completed, the progress is 40%. The Meter graph for Physical Progress shows the Progress Percentage of Project/Scheme against that Project Indicators
2. Financial Progress: Financial Progress for a Programme / Project is calculated by the percentage utilization of the Budget outlay allocated
3. Adherence to Timelines: Every scheme / Project has a Physical Target to be completed in a defined timeframe. This parameter assess whether with the current rate of Physical progress, the scheme / project is on time and if not, what is the predicted delay in percentage. (To be released)

The Dashboard also tracks whether the information for Schemes/ Projects and henceforth Departments is updated in a timely manner. The Departments are expected to update the Progress entry for all selected schemes/projects on a monthly basis.